Speaker tips for presenting at an online SMA event

Tips for your slide presentation.

If you are using PowerPoint slides, please:

  • Avoid slides full of text. The audience will read your slides and not listen to you.
  • Avoid clutter and large data tables. Keep your slides clear to highlight your most important information.
  • Use animations to help direct audience attention BUT avoid crazy fly-ins and fly-outs.
  • Don’t run over time. Present less, rather than jamming more information in and being rushed.

Videos are a good visual demonstration tool, however please limit video use to 1-2 short (30 sec) videos only.

We will NOT ACCEPT PowerPoint presentations over 100MB. Slide files (including videos) that are larger than this will lag and detrimentally affect the quality of your presentation and the audience experience.

Tips for using the Crowdcast event delivery platform. 

Guest Speaker Checklist

A proper tech check is essential for a smooth presentation. Get stage-ready with this checklist.

  • Join from a compatible browser and device. Google Chrome is the preferred browser, although you can also use another Chromium-based browser like Opera, Edge, or Brave. You won’t be able to use Safari or Internet Explorer.
  • Make sure your browser is up-to-date. An outdated browser can cause issues since we are browser-based. If using Chrome, you can verify whether there’s an update by clicking the three vertical dots at the top right corner of the browser window. From there, go to Help > About Google Chrome.
  • Close all unnecessary applications and tabs. When your computer is overworked, you may experience lag. Apps like Slack, Teams, Discord, WhatsApp, etc. can place additional strain on your CPU.
  • Have headphones handy. If you hear feedback, it’s likely that your device’s audio is feeding back into your mic. Use headphones to prevent this.
  • Check browser permissions. If your browser can’t connect to your camera or mic, here are instructions on how to update your browser permissions.
  • Mac users: check your system settings if you need to share your screen. If you need to share your screen, you may need to grant access through your system settings. Here are instructions on how to do this.

If you’ve followed the above steps, you’re all set to go on-screen.

Important Notes

  • If you’re experiencing sluggish performance, start by refreshing the window. If problems persist, restart your web browser and navigate back to the event.
  • If you change mic settings after joining the stage, you may need to refresh in order for these changes to take effect. It’s best to join the stage initially with the correct equipment selected.

Joining the stage as a presenter

Here’s everything you need to know about joining the stage as a presenter and what controls are available to you.

  • Before joining the stage in a Crowdcast event, make sure you’ve run through the above checklist.
  • The host will bring you onto the stage by changing your role to speaker once you’ve logged into the event.

You’ll see a Join Stage button below the stage.

  • Clicking that button will open the AV Console where you can confirm your camera and mic setup before fully joining the stage. Use the available dropdown menus if you need to select different equipment.

  • If you accidentally click away from the prompt and close it, you can still accept the invitation by opening the People tab and clicking the green checkmark.

Stage controls for presenters

After you’ve joined the stage, you’ll see these controls available at the bottom of your screen:

  • The mic icon allows you to toggle your mic on/off. If the mic is OFF, it will be red with a line through it. If it is ON, it will be white.

  • The camera icon allows you to toggle your camera on/off. If the camera is OFF, it will be red with a line through it. If it is ON, it will be white.

  • The rectangle with an upward arrow allows you to share your screen, upload slides, or upload a video from a URL. 

  • The settings cog will re-open the AV console where you can change your camera or mic input.

  • The circle with a horizontal line will remove you from the stage.

Interacting with guests

Chat lets you communicate with the host and other attendees before, during, and after an event.

We encourage you to use the chat function to interact with the guests, especially before the event begins. Chat is a great place to say hello and introduce yourself before the event goes live.

 If you hover over the comments of others, you can add an emoji reaction. If you hover over your own comments, you’ll also see the option to edit or delete your comment.

Screen and slide sharing during an event

This section shows you how to share a browser tab, window, or entire screen on stage, share a video, or share slides during a Crowdcast event.

To share your screen or share media directly to the stage

Click the screen share icon from the AV module below the stage. It’s the icon that looks like a rectangle with an arrow pointing upward.

  • Three options will appear when you click the screen share icon. You can share a video, screen, or slides.

Sharing Slides

If you select Slides, you can upload .pdf, .doc, .ppt, or image files directly to the stage. You will be able to advance the slides or pages by using the arrow keys at the bottom of your presentation or the arrow keys on your keyboard.

Anyone assigned the in-event role of Speaker will additionally be able to access Studio-uploaded slides and image files from this option.

If you want to adjust how the screen share is displayed, you can use any of the available stage layout options. Learn more about the available stage layouts.

Important Notes

  • When sharing a screen or media, only one person can share a selection option at a time. For example, two people cannot share slides at the same time. However, one person could share slides while another shares a video.
  • If you need to share a PowerPoint presentation that includes animation, you’ll need to share either your entire screen or the PowerPoint application window. Animations are not supported by uploading a .ppt doc into the studio or through the Slides option within the AV module.
  • The maximum recommended file size is 250 MB.

Sharing video

  • Selecting Video allows you to share a video URL from Youtube, Vimeo, Wistia, or hosted MP4 file directly onto the stage. You have the option to mute everyone on stage, so any audio on their end won’t be heard over the shared video.
  • Selecting Screen allows you to set up a traditional screen share. This pop-up will appear where you can select to share your entire screen, a window, or a specific browser tab.

  • If you want to share your screen with audio, you need to select the Chrome Tab option (or the equivalent on any Chromium-based browser) and check the Share tab audio box.

  • When you’re sharing your entire screen and your event screen is visible within that screen share, it’s like two mirrors reflecting each other. It creates an infinite reflection effect that looks like this:

This happens with any software that lets you see the screen share as you’re screensharing. Don’t worry – It’s not a bug and nothing is broken! When you move away from Crowdcast, your audience will see your presentation or the webpage you’re sharing.

If you share a window, you can share the view of another application. Here’s an example where the host is sharing the view of their Discord app.

Have questions or issues?

Email us at [email protected] for assistance.