ICPAPH 2012 Guidelines & Selection Criteria

Dates and deadlines

Abstract submission deadline: Midnight 31 March 2012 Australian Eastern Daylight Savings Time

Notification to authors: 31 May 2012

Deadline for registration for presenting authors: 31 August 2012

To be considered eligible all abstracts must:

Be unpublished original work and not previously presented in the proposed format. The abstract must not be identical to any that has been previously published.
Be submitted in English.
Be prepared according to the accompanying information

Submission

Create an account through the button below – On completion of the form, you will be issued with an Access Key, which you should record for future use.
The Access Key will be required for you to enter the Delegate Zone to check the submission of your abstract or to submit additional abstracts at a later date.
You will also be able to register for the Conference using your Access Key.

When submitting your abstract please ensure:

It is submitted using the document template downloadable from the webpage below.
It is submitted in MS Word format (if using Office 2007 or 2010 please save the file as Office 2003 compatible ie .doc).
It is under the 400 word limit (excluding title).
It has single line spacing.
The title is clear, concise and limited to 130 characters.
Paragraph breaks should be single spaced as per the abstract template.
It contains no Microsoft Equation Objects.
It is text only and does not include tables, images, figures and graphs.
It is in normal font, except for the subheadings which may be bold.
Ensure it contains: a brief introduction ie rationale/why you did this work/main purpose etc); a short explanation of the methods you used (this may include design, participants, data collection, processing etc, [if it is a research project] or a brief explanation of what you did) (if you implemented a program, developed a policy, etc); results (what did you find? a brief description of the main findings/outcomes); and a short discussion (so what? what do the results mean for research or practice?).
If you are struggling with space, focus on the results and the implications.
Do NOT include references.
It represents completed work.

An author may submit a maximum of four abstracts as first author, but no more than two will be selected for oral presentation. It is possible to appear as co-author on other abstracts.

Note: We accept only online abstract submissions. Abstracts will not be accepted for review by anyone other than the Conference Secretariat. Abstracts which do not meet these requirements will not be accepted.

Abstract Template Document

Important information on submitting an abstract

You must complete the submission process once for each abstract you are submitting for review.
The receipt of your abstract submission will be confirmed by e-mail.
All accepted abstracts will be published in a December 2012 supplement to the Journal of Science and Medicine in Sport, providing registration fees have been paid by 31 August 2012. All presenting authors must be registrants for the full conference and must present original work.

The deadline for abstract submission is Midnight Saturday 31 March 2012 Australian Eastern Daylight Savings Time. Any abstract received after this date will not be accepted.

Reviewing

All abstracts will be reviewed by Scientific Committees, which will make recommendations as to the type of presentation (oral or poster).

The Committees will allocate papers to oral and poster sessions according to:
- Assessment of the abstract by reviewers (with blinding of authors)
- Innovation and importance for the field
- Topicality and ‘fit’ with the program
- Program constraints
The final decision rests with the Scientific Committees. The Committees reserve the right to specify the format via which the presentation is to be made. The number of oral presentations is limited.

Presentation

Individuals will be allowed to present (ie be first author on) a maximum of TWO oral presentations and TWO posters at the Conference. Individuals may be named as co-authors on additional papers / posters.
Oral presentations will be allocated to sessions with varied formats. These will include long oral presentations (8 minutes with 2 minutes for questions), short oral presentations (3.5 minutes with 1.5 minutes for questions), panels, symposia and other formats as judged by the committee.
Session Chairs will facilitate the timing of each presentation to ensure that these times are strictly adhered to and that there is opportunity for questions.
Posters must be a maximum of AO in size (Portrait – 0.84 metres wide x 1.18 metres high).